Business people meet with clients, suppliers, owners, managers and others on a regular basis.
Arranging those meeting times is the target language for this lesson.
The structure of these conversations often looks like this:
| Requesting an appointment:
Politely asking for a meeting
If possible, I would like to come by and see you [tomorrow]?
I was wondering if we could get together [on Tuesday]?
Do you think we could get together [next week]?
Do you mind if we get together [sometime]?
Could I visit you [later today]?
Could I meet with you about this?
Can we get together and talk about this?
Is there a good time for us to get together [on Monday]?
Suggesting a time/date:
Could we meet at _________ on ________ the _____ of _____?
Could we meet at 10AM on Monday the 3rd of July?
Could we . . .
Can we . . .
Is it possible to . . .
I’d like to see you at [time and date] . . .
Would [time and date] be good for you?
Rejecting a time/date:
Apologize and give a reason
I’m sorry, I’ve got another meeting then.
I’m afraid I can’t, I’m out of town that day.
I wish I could, but . . .
[Date/time] is not good for me, I’m sorry.
Suggesting an alternative time/date:
How about next Friday, instead?
Maybe 11:00 a.m., instead?
How about . . .
Could you do it at . . .
Agreeing to a time and date:
That’s fine. I’ll see you then.
That sounds fine/good/great/super to me.
Yes, lets try that.
Perfect, let’s do it then.
Perfect, let’s do that.
Practice the following dialog with a partner:
|A: Hello, Mr. Zain? This is Henry Chu over at Hitachi.|
|B: Hello Henry, what can I do for you?|
|A: I was wondering if we could get together on Tuesday to talk about the specs* on the relays you ordered.|
|B: Tuesday sounds fine to me, what time is good for you?|
|A: How about 2 p.m.?|
|B: I’m sorry, I’ve got to meet with Mr. al Ghazi then, but any other time is fine.|
|A: Can we try 3 p.m. then?|
|B: That’s perfect, see you then.|
|A: Thank you Mr. Zain, I’ll see you Tuesday then, at 3 p.m.**|
| * specs are short for specifications – or details
** repeat the time to confirm agreement -this is not always done
When you are finished with this lesson go to
the Making Appointments Activities Page
Business English Making Appointments Lesson